Privacy Policy
Effective Date: 5 August 2025
Last Updated: 5 August 2025
This privacy policy explains how I collect, use, and protect any personal information you provide when you contact me for private tuition services, either online or in person.
I am committed to safeguarding your personal data and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who I Am
I am an independent private tutor based in Newmarket, Suffolk, offering science, maths and language tuition. I provide tuition both online and in-person in public spaces and at my home or at the student’s home.
What Information I Collect
I may collect the following personal data:
- Student’s name
- Parent/guardian’s name (if student is under 18)
- Contact information (e.g. email address, phone number, personal addresses when teaching at the student’s home)
- Education level and subject(s) required
- Relevant academic history or goals
- Session notes or progress reports
- Payment information (only as required for invoicing)
I do not collect any unnecessary personal data or share your information with third parties for marketing purposes.
How I Collect Information
Your personal data is collected directly from you when you:
- Contact me via email, phone, social media, tutoring platforms or contact form on my website
- Book a tuition session
- Attend a tuition session
- Complete a feedback, enquiry or new student registration form
How I Use Your Information
Your personal data is used for the following purposes:
- To arrange and deliver tuition sessions
- To communicate with you regarding lessons or scheduling
- To track student progress and provide feedback
- For invoicing and payment records
- To comply with legal obligations
Legal Basis for Processing
I process your personal data under the following lawful bases:
- Contract – to provide the tuition services you have requested
- Legal obligation – to maintain records for tax and accounting purposes
- Legitimate interest – to monitor progress, improve service quality and for marketing purposes;
How I Store Your Data
Your data is stored securely and is protected against unauthorised access. Digital records are stored on password-protected devices. Paper notes (if any) are kept securely and disposed of safely when no longer needed.
How Long I Keep Your Data
I retain personal data for as long as necessary to provide tuition services and meet legal obligations. Typically, this means:
- Student records – kept for up to 1 years after the last lesson
- Financial/invoicing information – retained for up to 6 years for tax purposes
Sharing Your Information
I do not sell, trade, or share your personal data with third parties, except where legally required (e.g. HMRC or safeguarding concerns).
Your Data Protection Rights
Under UK GDPR, you have the right to:
- Access the personal data I hold about you
- Correct inaccurate or incomplete data
- Request erasure of your data
- Object to or restrict processing
- Data portability (if applicable)
- Lodge a complaint with the Information Commissioner’s Office (ICO)
Children’s Privacy
For students under the age of 18, I will communicate with and collect data from parents or legal guardians, and ensure they are informed about how the data is used and protected.
Cookies
If my website uses cookies, you will be informed via a banner or pop-up, and given the option to accept or manage your preferences. Cookies are small files that help improve website functionality and user experience.
Contact Me
If you have any questions about this privacy policy or wish to exercise your data rights, please contact me:
Magalie Dale
Private Tutor
Email: chemistrywebtutor@gmail.com
Location: Newmarket, Suffolk, UK
Changes to This Policy
This privacy policy may be updated occasionally to reflect changes in law or services. The latest version will always be available upon request.